How to use Microsoft Word’s built-in Screenshot tool?

Harnessing the Power of Word: Simplifying Screenshots

You might have used the screenshot tool on your phone at some point in time. It is so convenient to use and has made all our lives so easy. A similar screenshot feature is present in your computers, too, irrespective of which operating system you use. In this risewindows article, we are going to talk about Windows computers. Taking a screenshot on Windows 10 is a really simple technique. To take a snapshot of the required region, you can use the Snipping Tool program or take the help of the Prt Sc (Print Screen) keyboard shortcut. A built-in feature that makes it easier for you to take screenshots is also included in the most recent edition of Microsoft Word Document. This functionality may be helpful in case you are currently working on a Word project and wish to include a screenshot.

How to use Microsoft Word’s built-in Screenshot tool?

Step 1: Go to the Microsoft Word document on your computer where you wish to insert the screenshot.

Step 2: Find the Screenshot button and click on it after pressing the Insert tab on the ribbon.

Step 3: Each window that is open at the moment will be represented by a thumbnail. You can click on a particular thumbnail to take a screenshot, which will then be added automatically to your Word document.

Step 4: Click on the Screen Clipping command rather than a thumbnail from the Screenshot drop-down menu if you want to take a screenshot of a specific region or area on the screen rather than an active window.

Step 5: At this point, the entire screen will dim. You will be asked to draw a rectangle to isolate the area you want to include in a Microsoft Word document. Once you do it, the selected area will now be included in the screenshot you’ve taken.


Capturing and integrating screenshots directly into Microsoft Word documents has never been more straightforward. With its built-in screenshot tool, Word streamlines the process, eliminating the need for third-party applications or cumbersome methods. Whether you’re compiling a tutorial, creating a presentation, or documenting a process, this functionality ensures that your workflow remains seamless. Remember, it’s not just about capturing an image; it’s about enhancing the clarity and comprehensiveness of your documents.


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