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How to set Background Color in MS Office Word Document and print document with Background Color?

Printing with Pizzazz: How to Retain Background Colors in MS Word Documents

Navigating the diverse functionalities of Microsoft Office Word is essential for creating polished and professional documents. While the default settings in Word prioritize ink conservation by printing only text and images, there are instances where printing a document with its background color is desired for presentations, announcements, or design projects. Although this might seem like a straightforward process, it requires a few crucial adjustments in the Word settings. In this risewindows tutorial, we’ll guide you step-by-step on how to set a background color in your MS Office Word document and ensure it’s retained when you print, adding that extra touch of customization to your hard copies.

What is the procedure for setting the background color in a Microsoft Word document?

If you have not already set the desired color as the background of the MS Office Word Document, do the following steps:-

Step 1. Open the MS Word document and click on the Design menu.

Step 2. Under the Design menu, click on the Page Color option and select your desired color as a background.

Step 3. Now, you will have an MS Word document with a colored background.

As said above, by default MS Word does not allow printing with a colored background. If you try to print this document by navigating to File > Print or just by pressing Ctrl + P keys, you will see a print preview with white background and text on it.

To print with colored background, you need to make some changes in your MS Word.

How to Print a Microsoft Word document with a Colored Background?

Step 1. Open your MS Word document with a colored background.

Step 2. Click on the File menu.

Step 3. Select More from the available options.

Step 4. Click Options.

Step 5. It will open the Word Options window.

Step 6. Under the Word Options window, click on Display.

Step 7. Check the “Print backgrounds and images” option.

Step 8. Finally, click the OK button to apply the changes.

Step 9. Now, click the File menu and then click Print or press Ctrl + P keys from the keyboard to quickly open the print preview.

That’s it.


With these steps completed, your Word document will now retain the set background color in the print preview. When you proceed to print, the document will be printed with the background color intact, just as it appears on your screen. This feature can be particularly beneficial when designing flyers, invitations, or any other documents where aesthetic appeal is essential. However, do keep in mind that printing with background colors will consume more ink or toner compared to standard black-and-white documents. Always ensure that your printer is equipped with sufficient resources, and consider the implications on ink usage, especially when printing in bulk. Enhance your Word documents with colorful backgrounds and print them with confidence, adding vibrancy to your presentations and projects.


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