HomeHow toHow to Save a Gmail Message as a PDF or XPS Format...

How to Save a Gmail Message as a PDF or XPS Format on Windows 10?

Effortlessly Archiving Gmail Messages on Windows 10: A Step-by-Step Guide to PDF and XPS Conversion.

Microsoft Windows 10 has significantly enhanced its built-in features, making tasks simpler for its users. One such feature is the integrated “Microsoft Print to PDF” and “Microsoft XPS Document Writer” utilities. These tools function as virtual printers, allowing users to save files directly in PDF or XPS formats without needing to install third-party software. Gmail, a widely used email platform, can seamlessly integrate with these utilities.

There are times when you might receive crucial information or a memorable message in your Gmail inbox that you wish to archive. While there are several methods to do so, saving them as a PDF or XPS file ensures compatibility across multiple platforms, making it easier to share, store, or even print. Whether you want to share the email on different platforms, forward it as an attachment without altering its content, or just keep a local copy for reference, converting it into a PDF or XPS offers a versatile solution.

In this risewindows guide, we delve deep into the steps to effortlessly convert your Gmail messages into either PDF or XPS formats on Windows 10. Join us as we walk you through the process, ensuring you have a reliable method to preserve your essential communications.

How to Save a Gmail Message as a PDF or XPS Format on Windows 10?

Step 1: Launch a browser and sign into your Gmail account.

Step 2: Open the email you want to save as a PDF or XPS from your inbox.

Step 3: On the email message’s upper right corner, click on the More button (three dots). Choose Print from the menu of options.

Step 4: After selecting “Print,” a dialogue box will show up on the screen.

Step 5: Choose Microsoft Print to PDF and Microsoft XPS Document Writer from the drop-down menu next to “Destination” and press the Print button.

Step 6: Type the file’s name next to “Filename” on the following screen. Select XPS Document from the “Save as type” drop-down menu before clicking on the Save button.

You might instead choose OXPS Document to print your email instead.

Depending on your choice, after completing the above-mentioned procedures, your email message will be available on your computer in either PDF, XPS, or OXPS. As an attachment or over your network, you can share it with anyone else.


In the digital age, where data is abundant and often fleeting, preserving essential communications can be paramount. Windows 10, understanding the evolving needs of its user base, has incorporated powerful utilities like “Microsoft Print to PDF” and “Microsoft XPS Document Writer” to ensure users have the tools they need without resorting to external software. This seamless integration, especially with popular platforms like Gmail, not only simplifies tasks but also amplifies efficiency.

The ability to convert Gmail messages into PDF or XPS formats ensures that whether it’s for professional reference, personal archiving, or sharing, users have a consistent and compatible method at their fingertips. By following the outlined steps in this risewindows guide, one can effortlessly immortalize their essential emails, ensuring they remain accessible, shareable, and immune to the ephemeral nature of online data. As technology continues to evolve, such integrated solutions reinforce the idea that user convenience and adaptability remain at the forefront of development.


Leave a Comment

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Exclusive Offer: Lifetime Free License Giveaway for WonderFox Document Manager!

In today's digitally driven world, managing documents efficiently has become more important than ever. From business professionals to students, everyone is on the lookout...

Get AirRadar 7 Free: The Ultimate Wireless Network Detection and Optimization Tool Giveaway

In today's digital age, a reliable WiFi connection is indispensable. Whether you're traveling or simply trying to get the best signal in your own...

Free Giveaway: Get SurFlex Screen Recorder for Mac – Capture and Record Without Limits!

In the digital age, screen recording has become an essential tool for various purposes, from creating tutorials and gaming content to business presentations and...

Get StreamFab YouTube Downloader Pro for FREE: Exclusive Giveaway Offer!

In the age of digital content, video-downloading tools have become an essential asset for many users. Among the myriad of options available, StreamFab YouTube...

Giveaway: Wise Registry Cleaner Pro 1 Year Free License Key

Navigating the world of online software can be a challenge, especially when on the hunt for reliable and free registry cleaners. A myriad of...