While MS Word is renowned for its extensive text editing and formatting capabilities, it comes with certain default settings that might not always align with user needs. One such configuration is its approach to hidden text. By default, Word does not print any hidden text embedded in the document. This might be suitable for many, but there are instances where printing hidden annotations, comments, or any concealed text becomes imperative. Whether you’re reviewing documents, sharing edits, or need a tangible record of all content, hidden or visible, adjusting this default setting is crucial. Fortunately, MS Word allows users to override this setting, enabling the printing of hidden content. This risewindows guide will navigate you through the steps to effectively print hidden text or paragraphs in MS Word on a Windows PC, ensuring you have a comprehensive printout of your document.
What is hidden text or paragraph in Microsoft Word Document?
Microsoft Word offers a feature that allows users to hide specific sections of text within their documents. Imagine having certain paragraphs or annotations that you’d prefer to keep within the document but not have them visible all the time. Fortunately, Word provides the capability to conceal such text, allowing for a cleaner workspace while drafting or reviewing. As previously mentioned, by default, these hidden texts are omitted from the printed version of a document. However, if you require a printout that includes these concealed segments, adjustments can be made to accommodate this. This tutorial will guide you on how to ensure your hidden texts are included when printing an MS Word document.
How to print hidden text or paragraphs in MS Word on Windows PC?
Follow these steps to print hidden text or paragraphs in MS Word on Windows PC:-
Step 1. First, open the Microsoft Office Word document on your computer.
Step 2. Click on the File tab.
Step 3. Then, click on the Options left-side menu after clicking the File tab.
Step 4. After that, the Word Options window will appear.
Step 5. Here, click the Display tab.
Step 6. Then, in the Printing options section, click on the checkbox “Print hidden text.”
Step 7. Finally, click the OK button to exit from the Word Options window.
So, if you want to test that in the printout, hidden text or paragraph appears or not, then press the Ctrl + P keys from the keyboard to see your MS Word document’s preview.
Once you are satisfied with the preview of the Microsoft Word document, select the printer and take a printout.
Conclusion
The flexibility and versatility of MS Word have made it a go-to solution for countless professionals worldwide. One of its numerous features is the ability to hide specific text or paragraphs, beneficial for various purposes like decluttering drafts or maintaining confidential annotations. However, when it comes to printing, these hidden elements are often left out by default. This guide from risewindows has illuminated the step-by-step process to adjust these settings, ensuring that every piece of your document, hidden or visible, is captured in its printed form. By following the aforementioned steps, users can now confidently navigate the intricacies of MS Word, ensuring a comprehensive printout tailored to their needs.
