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How to Insert Page Numbers in Word without Losing the Header or Footer?

Easy Steps to Add Page Numbers in Microsoft Word Without Affecting the Header/Footer

Introducing the process of adding page numbers in Microsoft Word without compromising the integrity of the header or footer can be a perplexing task. Microsoft has equipped its users with features that allow the integration of both headers/footers and page numbers within a document. However, despite this provision, several users find themselves in a quandary. They often encounter a dilemma where upon successfully setting up a header or footer, the page number dissipates. Conversely, inserting a page number might cause the header or footer to dissipate. This common issue stems from Microsoft Word’s design, which perceives both the “Header/Footer” and the “Page Number” as distinct building blocks, leading one to override the other. Fortunately, this risewindows article aims to provide a straightforward solution to this prevalent problem.

How to Insert Page Numbers in Word without Losing the Header?

Follow these steps to insert Page Numbers in a Word document without losing the Header:-

Step 1: Open the Word document where you want to insert page numbers.

Step 2: Next, in the Insert tab, select the Header button.

Step 3: Choose a built-in header design that you want to use from the drop-down menu.

Step 4: Double-click on the free space where you want to insert page numbers and place your cursor on the header.

Step 5: Simultaneously press the Alt + Shift + P keys to insert a PAGE field. After you complete it, you will find the page number in the PAGE field.

You can further customize the page number. To do that, after selecting the page number, move to the Insert tab and choose Page Number > Current Position. You have various options available that you can choose from, for example, Accent Bar 1.

Once you complete all the above steps, you will find a header containing the page numbers.

Using the above steps, you can insert page numbers along the Footer in your Microsoft Word document.

Also Read: How to Insert Current Date and Time Quickly in a Word document?


Adding page numbers in a Microsoft Word document without affecting the header or footer can seem complicated, but with the correct procedure, it’s a straightforward task. By understanding the system’s design and following the outlined steps diligently, users can easily integrate page numbers into their documents without compromising the integrity of their headers or footers.


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